If you already supply or buy through LandscapeHub or are thinking about it, efficiency is important to you. And while we definitely think LandscapeHub is the bread and butter tool for streamlining your business, here are some additional tools we recommend to help you to reclaim some time in your day.
Trello: Project Management Software
Here’s the thing about choosing one: you have to use a system that matches your style. We’ve found Trello to be pretty simple, easy-to-use, and visually-oriented. The basic setup is also free and they have a great help section.
Runners up: Monday.com (If you are willing to spend more to set up and learn a more complicated system, Monday.com is visual and list-oriented with dashboards — the best of both worlds!) Basecamp and Asana are also popular list-based options.
Calendly: Scheduling Manager
“I love sending six emails to schedule a 30-minute phone call,” said no one ever. That’s why calendar software is so great. Calendly allows you to create different appointment types and set your availability all from one location. Just set up your availability and send your clients a link to choose a time that works for them. Calendly will synch with Google calendar and a variety of other calendar programs too.
Doodle: Group Meeting Scheduler
Avoid back-and-forth emails to schedule a large group meeting by sending a “Doodle” poll with available times. Participants can indicate when they’re available and you can schedule the meeting when most participants are free.
Zapier: Program and Tool Connecter
Zapier can connect almost any program on the internet to another program on the internet through workflows. Need to get meetings scheduled on Calendly to a Trello card? There’s a Zap for that! There’s also one to put Outlook calendar events on your Google calendar, and more. Almost anything you currently do manually can be done with a Zap from Zapier. It’s also super easy to use.
Slack: Intra-office Communications
Slack is a chat platform organized by channels, so each project or facet of your business can have a channel. Depending on which project management software you use, you might not need Slack, and vice versa. Both project management software and Slack can keep project communication organized and in one place, instead of strung out through long email chains.
MailChimp: Customer Communications
Have big news to share with all of your customers at once? Write once and send in bulk with MailChimp. It’s free up to a certain number of subscribers, easy-to-use, and can help you build your customer base.
Google Docs & Sheets: Shared Work Files
Never wonder if you’re working with the most current version of a document. Use “live” Google Docs (instead of Word docs) and Sheets (instead of Excel). Lock for “view and comment” only if you don’t want someone to edit, and review version history if something’s missing that you’d like to put back.
HelloSign: Online Document Signing
Load frequently used contracts as templates in HelloSign and suddenly countersigning and requesting a signature takes 30 seconds instead of 10 minutes of printing, signing, scanning, and emailing.
Zoom: Video Conferencing with Screen Share
Basic Zoom accounts are free and are easier to use than lots of other online meeting software. You can join from a simple link via phone or computer — no sign-in required by anyone other than the meeting host. Zoom also allows for screen sharing and remote screen control. Perfect if you need to explain how to do something on the computer “in person” but you’re not in the same room. You can also “meet” with clients and show them new designs and photos from without leaving the office.
Dropbox or Google Drive: File Sharing & Organizing
An organized filing system will save hours of time each year. Store plant or project photos in a central, organized location so that you can easily retrieve for clients, media, or co-workers when needed.
It takes a little bit of time to get these tools set up, but it’s worth it. After a few weeks of using them, you’ll wonder how you lived without them.